Author: Mary

Publisher’s
Shortcuts

Editing and Formatting

To Do This	Press
Display the Find and Replace task pane, with the Find option selected under Find or Replace. These shortcuts might not work if another task pane is already open.	F3 or CTRL+F or SHIFT+F4
Display the Find and Replace task pane, with the Replace option selected under Find and Replace. These shortcuts might not work if another task page is already open.	CTRL+H
Check Spelling	F7
Display the Research task pane to find synonyms	SHIFT+F7
If there is an insertion point in a text box, this keyboard shortcut selects all text in the current story. If there is no insertion point in any text, it selects all the objects on a page.	CTRL+A
Make text bold.	CTRL+B
Italicize text.	CTRL+I
Underline text.	CTRL+U
Make text small capital letters, or return small capital letters to upper and lower case. / This keyboard shortcut is not available in Web view.	CTRL+ / SHIFT+K
Select the Style box on the Formatting toolbar.	CTRL+ / SHIFT+S

Select the Font box on the Formatting toolbar.	CTRL+ / SHIFT+F
Select the Font Size box on the Formatting toolbar.	CTRL+ / SHIFT+P
Copy Formatting	CTRL+ / SHIFT+C
Paste Formatting	CTRL+ / SHIFT+V
Turn Special Characters on or off.	CTRL+ / SHIFT+Y
Return character formatting to the current text style.	CTRL+ SPACEBAR
Apply or remove subscript formatting	CTRL+=
Apply or remove superscript formatting	CTRL+ / SHIFT+=
Increase space between letters in a word (kerning).	CTRL+ / SHIFT+]
Decrease space between letters in a word (kerning).	CTRL+ / SHIFT+[
Increase font size by 1.0	CTRL+]
Decrease font size by 1.0	CTRL+[

Increase to the next size in the Font Size box.	CTRL+ / SHIFT+>
Decrease to the next size in the Font Size box.	CTRL+ / SHIFT+<
Set center alignment for a paragraph.	CTRL+E
Set left alignment for a paragraph.	CTRL+L
Set right alignment for a paragraph.	CTRL+R
Set justified alignment for a paragraph	CTRL+J
Set distributed alignment for a paragraph. / This shortcut is only available if support for Japanese, Simplified Chinese, Traditional Chinese or Korean is enabled.	CTRL+ / SHIFT+D
Set newspaper alignment for a paragraph (East Asian languages only).	CTRL+ / SHIFT+J
Display the Hyphenation dialog box. / This shortcut is not available in Web view.	CTRL+ / SHIFT+H
Insert the current time.	ALT+ / SHIFT+T
Insert the current date.	ALT+ / SHIFT+D
Insert the current page number	ALT+ / SHIFT+P

Display the Mail and Catalog Merge task pane open to step 3 of the mail merge procedure, if you have previously specified a data source.	CTRL+ / SHIFT+I
Insert a zero-width non-breaking space.	CTRL+ / SHIFT+0 (zero)
Set the current paragraph to single spacing.	CTRL+1
Set the current paragraph to double spacing	CTRL+2
Set the current paragraph to 1.5 line spacing.	CTRL+5
Cut the selected text or object.	CTRL+X or / SHIFT + DELETE

Copy Text Formats

To Do This	Press
Copy formatting from text	CTRL+ / SHIFT+C
Apply copied formatting to text	CTRL+ / SHIFT+V

Copy, cut, paste or delete text or objects

To Do This	Press
Copy the selected text or object.	CTRL+C or / CTRL+INSERT
Cut the selected text or object.	CTRL+X or / SHIFT + DELETE
Paste text or an object.	CTRL+V or / SHIFT + INSERT
Delete selected object.	CTRL+ / SHIFT + X

Nudge an Object

To Do This	Press
Nudge a selected object up, down, left or right.	Arrow Keys
If the selected object has an insertion point in its text, nudges the select object up, down, left or right	ALT + Arrow Keys

Undo or Redo an Action

To Do This	Press
Undo the last action	CTRL+Z or ALT+ / BACKSPACE
Redo the last action	CTRL+Y or F4
If text is selected, deselects the text, but the object that contains the text remains selected. / If an object is selected, deselects the object. / If an object within a group is selected, deselects the object but the group remains selected. / If text within a grouped object is selected, selects the object within the group. / If the Preview Gallery is open, closes the Preview Gallery.	ESC

Zoom

To Do This	Press
Switch between the current view and the actual size.	F9
Zoom to full size	CTRL+ / SHIFT+L

Layer Objects

To Do This	Press
Bring object to the front	ALT+F6
Send object to the back.	ALT+ / SHIFT+F6

Snap to Objects

To Do This	Press
Turn Snap to Guides on or off.	CTRL+ / SHIFT+W

Select or group objects

To Do This	Press
Select all objects on the page.	CTRL+A
Group selected objects, or grouped objects.	CTRL+ / SHIFT+F7

Make an object transparent

To Do This	Press
Switch between making an object transparent or opaque (with a white fill)	CTRL+T

Show or hide boundaries or guides

To Do This	Press
Turn Boundaries and Guides on or off.	CTRL+ / SHIFT+O
Turn Horizontal Baseline Guides on or off. / This shortcut is not available in Web view.	CTRL+ F7
Turn Vertical Baseline Guides on or off. / This shortcut is not available in Web view.	CTRL+ / SHIFT+F7

Insert an Object

To use this keyboard shortcut, you must first select the Objects Toolbar or the Insert menu.
To use this keyboard shortcut from the Objects Toolbar, first press ALT to select the menu bar, and then press CTRL+TAB until the Objects Toolbar is selected. Then press TAB or SHIFT+TAB to select the button for the type or object you want to insert in your publication.
To use this shortcut key from the Insert menu, first press ALT+I, and use the DOWN ARROW key to select the menu item for the type of object you want to insert.

To Do This	Press
Insert an object of the type selected on the Objects Toolbar or Insert menu	CTRL+ / ENTER

Working with Pages.

Select or insert pages

If your publication is in two-page spread view, these commands will apply to the selected two page spread. If your publication is not in two-page spread view, these commands will apply only to the selected page.

To Do This	Press
Display the Go To Page dialog box.	F5 or / CTRL+G
Insert a page after the selected page.	CTRL+ / SHIFT+N
Insert duplicate page after the selected page	CTRL+ / SHIFT+U

Move between pages

To Do This	Press
Display the Go To Page dialog box	F5 or / CTRL+G
Go to the next page	CTRL+ / PAGE DOWN
Go to the previous page	CTRL+ / PAGE UP
Switch between the current page and the master page	CTRL+M

Use the Master Page

To Do This	Press
Switch between the current page and the master page.	CTRL+M

Use Print Preveiw

These keyboard shortcuts are available once you are in the print preview (File menu, Print Preview command).

To Do This	Press
Switch between the current view and the actual size	F9
Scroll up or down	UP ARROW or DOWN ARROW
Scroll left or right	LEFT ARROW or RIGHT ARROW
Scroll up in large increments	PAGE UP or CTRL + UP ARROW
Scroll down in large increments.	PAGE DOWN or CTRL + DOWN ARROW

To Do This	Press
Scroll left in large increments	CTRL+ LEFT ARROW
Scroll right in large increments	CTRL+ RIGHT ARROW
Scroll to the upper left corner of the page	HOME
Scroll to lower right corner of the page	END
Display the Go To Page dialog box	F5 or CTRL+G
Go to the previous page	CTRL+PAGE UP
Go to the next page	CTRL+PAGE DOWN
Go to the next window	CTRL+F6
Display the Macros dialog box	ALT+F8
Display the Visual Basic editor	ALT+F11
Print the current publication	CTRL+P
Exit Print Preview	ESC

Working with Web pages and Hyperlinks

To Do This	Press
Insert a hyperlink at the insertion point in a text box.	CTRL+K
Preview Web page	CTRL+ / SHIFT+B
Sending email
After you have chosen Send this Page as a Message or Send Publication as Attachment (File menu, Send E-mail command, you can use the following shortcut keys.
To Do This	Press
Send the current page or publication	ALT+S
When the insertion point is in the message header, open the Address Book	CTRL+ / SHIFT+B
When the insertion point is anyplace in the message header, check the names on the To, Cc and Bcc lines against the Address Book	ALT+K or / CTRL+K
When the insertion point is anyplace in the message header, open the Address Book in the To field	ALT+. (period)
When the insertion point is anyplace in the message header, open the Address Book in the Cc field	ALT+C

To Do This	Press
If the Bcc field is visible, open the Address book in the Bcc field. To display the Bcc field, open the Address Book for any field and insert or type in the Bcc box.	ALT+B
Go to the Subject field	ALT+J
Open the Microsoft Message Options dialog box	ALT+P
Create a message flag	CTRL+ / SHIFT+TAB
When the insertion point is in the message header, select the next box in the message header.	TAB
Select the previous field or button in the message header.	SHIFT+TAB
If the insertion point is in an object that contains text and you choose the Send This Page as Message or Send Publication as Attachment command (File menu, Send E-mail command), the insertion point moves to the To field in the message header. You can then press CTRL+TAB to select the Send button in the message header toolbar and use the arrow keys to move the other buttons. To perform the action for the selected button or command, press ENTER.	CTRL+TAB

Use Dialog boxes
First letter of an option in a selected drop-down list

Open the list if it is closed and move to that option in the list
To Do This	Press
Move to the next option or option group	TAB
Move to the previous option or option group	SHIFT+TAB
Switch to the next tab in a dialog box	CTRL+ / TAB
Switch to the previous tab in a dialog box	CTRL+ / SHIFT+TAB
Move between options in an open drop-down list or between options in a group of options	Arrow keys
Perform the action assigned to the selected button; check or clear the selected check box	SPACEBAR
Select an option; select or clear a check box	ALT+ the letter underlined in the option
Open a selected drop-down list	ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box	ESC
Perform the action assigned to default button in a dialog box	ENTER

Use edit boxes with dialog boxes
To Do This	Press
Move to the beginning of the entry	HOME
Move to the end of the entry	END
Move one character to the left or right	LEFT ARROW OR RIGHT ARROW
Move one word to the right	CTRL+RIGHT / ARROW
Move one word to the left	CTRL+LEFT / ARROW
Select or unselect on character to the right	SHIFT+ / RIGHT ARROW
Select or unselect on character to the left	SHIFT+ / LEFT ARROW
Select or unselect on word to the right	CTRL+ / SHIFT+RIGHT ARROW
Select or unselect on word to the left	CTRL+ / SHIFT+LEFT ARROW
Perform the action assigned to default button in a dialog box	ENTER

To Do This	Press
Move to the beginning of the entry	HOME
Move to the end of the entry	END
Move one character to the left or right	LEFT ARROW or RIGHT ARROW
Move one word to the right	CTRL+RIGHT / ARROW
Move one word to the left	CTRL+LEFT / ARROW
Select or unselect on character to the right	SHIFT+ / RIGHT ARROW
Select or unselect on character to the left	SHIFT+ / LEFT ARROW
Select or unselect on word to the right	CTRL+SHIFT+RIGHT ARROW
Select or unselect on word to the left	CTRL+SHIFT+ / LEFT ARROW
Perform the action assigned to default button in a dialog box	ENTER
Select from the insertion point to the beginning of the entry	SHIFT+HOME
Select from the insertion point to the end of the entry	SHIFT+END

To Do This	Press
Go to the previous folder	ALT+1
Up One Level button; open the folder up one level above the open folder	ALT+2
Search the Web button; close the dialog box and open your Web search page	ALT+3
Delete button; delete the selected folder or file	ALT+4
Create New Folder button; create a new subfolder in the open folder	ALT+5
Views button; switch among available folder views (List, Details, Properties and Preview).	ALT+6
Tools button; show the Tools menu.	ALT+7 or ALT+L
Open the Look In or Save In list	ALT+I
Display a shortcut menu for a selected item such as a folder or file.	SHIFT+F10
Move between options or areas in the dialog box	TAB
Open and close the selected list box	F4
Refresh the files visible in the Open or Save as dialog box (File menu)	F5